Description

Posting Details

Posting Number

S14971P

Working Title

Administrative Associate

Department

Franklin-Psychology

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

Franklin College of Arts and Sciences is the heart of the University of Georgia's learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

College/Unit/Department website

https://psychology.uga.edu/

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

M-F, 8am-5pm

Advertised Salary

Commensurate with experience

Posting Date

04/06/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

05/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title

Administrative Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Position Summary

The Admin Associate will provide administrative support to the Brain and Behavior Science ( BBS ) program and its associated faculty, staff, and students. Responsibilities include, but are not limited to, assisting the program chair with reports, compiling and maintaining confidential student records, keeping a calendar of program events and other duties as assigned. This position is tasked with assisting faculty with instructional and administrative reports as well as research materials including grants, manuscripts, chapters, tables, and various reports. This position will provide travel support for the faculty, staff and graduate students associated with the BBS program and serves as backup, as needed, to the staff member housed in the main office.

Working with the program chair and the Franklin Business Services Office ( FBSO ), the administrative associate manages multiple priorities and projects and demonstrates creativity, flexibility, self-motivation, and strong problem solving, analysis and communication skills. This position will think creatively, analytically, and strategically with verified leadership skills, and will work independently and as part of a team. This position will provide administrative support to the BBS program using various programs in the Microsoft Office suite.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of Word, Excel, Adobe, email applications and internet applications.
• Ability to learn new computer programs.
• Problem-solving skills and decision-making skills a must.
• Excellent communication skills, punctual, dependable, and attention to detail. Work independently and without close supervision.
• Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.

Physical Demands

There may be extended periods of sitting in front of a computer or standing at a photocopy machine.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

No

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

BBS Program Administrative Support

• Administrative support for the BBS program includes tasks such as:
  • Typing
  • Formatting
  • Poster printing
  • Photo copying exams
• Assist with preparing program reports
• Create and maintain confidential student records
• Maintain a master calendar of meetings, event and seminars. Disseminate information on talks, seminars, colloquia, or other events that would be of interest to BBS faculty and students
• Communicate approved policies and procedures to faculty and staff. Communicate updates as needed
• Assist BBS faculty with instructional and administrative reports (e.g.: faculty activity reports) as well as research materials including grant proposals, manuscripts, chapters, tables, etc.
• Maintain updated email distribution list for communicating with program and department
• Maintain database of records for prospective and current graduate student in the BBS program
• Communicate with prospective graduate students with respect to application and recruitment processes

Percentage of time

65

Duties/Responsibilities

BBS Graduate Student Travel Support

• Collect authorization and travel materials from students
• Communicate MA and PhD years 1-2 travel requests to the Head's Office
• Enter PhD years 3-5 travel requests into Grad Status
• Communicate travel awards to graduate students and FBSO
• Assist graduate students in the OneSource reimbursement process
• Communicate with business services team regarding travel authorities and the reimbursement process

Percentage of time

15

Duties/Responsibilities

Travel and Purchasing for BBS Program

• Handle guest/visitor arrangements for the BBS program.
• Communicate with business services team regarding purchase needs.

Percentage of time

10

Duties/Responsibilities

General Departmental Support

• As a member of the staff in the department, this position supports the faculty. This position either provides the requested customer service or refers it to the appropriate staff member to respond. In cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the business manager as to possible alternative resources
• Coordinate and provide leadership on special projects assigned by the department head and business manager.
• Perform tasks and assignments as instructed by the departmental leadership

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Stephanie Helmig

Recruitment Contact Email

Stephanie.Helmig@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents