Description
Sr. Executive Assistant to the Provost and Provost Office
US-OR-Portland
Requisition ID: 2026-38347
Position Category: Administrative/Office Support
Job Type: Unclassified Administrative
Position Type: Regular Full-Time
Posting Department: Provost Office
Posting Salary Range: $33.73 - $53.89 per hour with offer based on experience, education and internal equity
Posting FTE: 1.00
Posting Schedule: Generally Monday-Friday
Posting Hours: Generally 8am-4:30pm, flexible work schedule is required
HR Mission: Academics
Drug Testable: No
LinkedIn Job Code: #LI-CC1
Department Overview
The Executive Assistant 3 provides advanced administrative support to top executives, such as Executive Vice Presidents (EVP), and manages highly sensitive communications and strategic scheduling. This role operates with significant independence, requiring strong problem-solving skills and the ability to anticipate executive needs. The Executive Assistant 3 may also provide leadership and training to junior executive assistants, serving as a mentor or guide within the administrative support team.
This role is more advanced than the Executive Assistant 2, with responsibility for supporting higher-ranking executives, managing more complex and confidential information, and exercising greater independence. Unlike lower levels, the Executive Assistant 3 may have leadership responsibilities over other assistants.
Please include cover letter with application.
Function/Duties of Position- Oversees executive calendars, coordinating high-level meetings and strategic initiatives.
- Manages a variety of confidential documents and communications.
- Serves as a liaison between executives, departments, and external stakeholders.
- Provides leadership and guidance to other administrative staff as needed.
Required Qualifications
Bachelor's degree in relevant field
Two (2) years of administrative experience OR
Equivalent combination of education and experience.
One (1) year of full-time experience must have been in direct support of a senior-level executive, requiring highly developed organizational and problem-solving skills.
Preferred Qualifications
- Preference given to candidates with experience in working in higher education or an academic health center environment.
- Demonstrated experience in managing complex events.
Additional Details
The employee will occupy a space on the Portland OHSU campus. The position will be on-campus, 5-days a week. Employee will work 40 hours per week, Monday thru Friday, generally from 8:00 am to 4:30 pm. A flexible work schedule is required, as possible evening or weekend events, and travel may be needed to support the Office of the Provost.
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