Description

JOB TITLE: Student Success Program Ocer

POSITION LOCATION: Remote, must reside in Oregon

STATUS: Full-Time Position

STARTING SALARY: $71,000

 About AISES

The Advancing Indigenous Science and Engineering Society (AISES) is a national nonprot organization focused on substantially increasing the representation of Indigenous peoples of North America and the Pacic Islands in science, technology, engineering, and math (STEM) studies and careers. To this end, AISES provides scholarships and internships, workforce development and career resources, national and regional conferences, leadership development, and other STEM focused programming to Indigenous students and professionals. AISES is a fast-growing organization where we work hard, are passionate about the mission of AISES, and accomplish our goals with a lean sta.

Position Summary

The AISES STEM Clubs Program Officer is responsible for launching and managing culturally grounded STEM programming for Indigenous students across Oregon and the Pacific Northwest. This position coordinates the regional expansion of AISES STEM Clubs, including site launch, facilitator recruitment and training, curriculum development, and family and community engagement. The Program Officer conducts outreach to tribal nations and Indigenous-serving schools, recruits and trains local facilitators in culturally centered teaching strategies, and coordinates with the Oregon Health & Science University Northwest Native American Center of Excellence (NNACoE) to connect students to pre-health pathways and mentorship. The position oversees the development of culturally grounded lessons in collaboration with Elders and Knowledge Keepers, connects students to AISES College Chapters and the AISES National Conference, and leads program evaluation.

This position is offered through the end of the grant project period in June 2029 with the possibility of extension based on funding availability.

Reporting Relationship

This position does not supervise other sta.

DUTIES AND RESPONSIBILITIES:

 Program Design, Launch & Implementation

• Launches and manages AISES STEM Club sites across Oregon and the Pacific Northwest, beginning with four sites in the first program year and expanding in subsequent years.
• Directs day-to-day program operations, including site logistics, scheduling, and delivery of a minimum of 20 structured programming hours per site each year.
• Develops annual work plans, program calendars, and deliverables with timelines, milestones, and outcomes, utilizing appropriate tools for tracking progress.
• Manages timelines, communication, and logistics for successful execution of programs.
• Estimates the resources and participants needed to achieve program and project goals.
• Monitors project performance and uses metrics to set deadlines.
• Provides project management support to AISES's operational and strategic initiatives.
• Ensures programming reflects the priorities of local tribal nations and Indigenous-serving schools.

 Curriculum & Culturally Grounded Lessons

• Oversees the development of culturally grounded lessons in collaboration with Elders and Knowledge Keepers from Pacific Northwest tribes.
• Integrates Indigenous Knowledge, traditional science, and community health practices into curriculum that connects to STEM and healthcare fields.
• Creates resources, including but not limited to curriculum, handbooks, webinars, videos, and presentations.
• Documents lessons for use across sites and future program years.
• Ensures students complete resumes, career portfolios, and leadership activities as part of Club programming.

 Facilitator Recruitment, Training & Management

• Recruits, trains, and manages local Club facilitators in culturally centered teaching strategies.
• Provides ongoing communication, technical assistance, and site support to facilitators.
• Builds local ownership and continuity so Clubs can be sustained beyond the grant period.

 Community, School & Tribal Partnerships

• Uses creative outreach strategies to build, develop, and maintain all relationships vital to the success of AISES, including with K-12 schools, colleges, universities, tribal schools, and students, on an ongoing basis, resolving issues and conflicts in a professional manner.
• Conducts outreach and recruitment of schools, educators, and students for STEM Clubs.
• Partners with Native communities throughout program development and execution, including developing the objectives, content, exercises, course materials, and evaluations to create impactful educational activities.
• Conducts and tracks Native community recruitment as subject matter experts for programs.
• Liaises with AISES College Chapters to connect Club students with Indigenous college students and mentors.
• Meets with stakeholders including students, professionals, community members, faculty, external entity business leaders, and AISES senior leadership to plan the scope of projects assigned.

 Healthcare Pathways & Mentorship

• Coordinates with the Oregon Health & Science University Northwest Native American Center of Excellence (NNACoE) to connect students to pre-health enrichment and mentorship.
• Facilitates mentorship from Indigenous college students, graduate students, and professionals, including members of the Association of Native American Medical Students.
• Organizes storytelling sessions and role-model engagement featuring Native healthcare and STEM professionals.

 Student, Family & Community Engagement

• Serves as the primary point of contact for participating students, families, and site partners.
• Plans and hosts family and community engagement events that involve parents, grandparents, and tribal leaders in student learning.
• Coordinates student and educator participation in the AISES National Conference, including travel and registration support for selected participants.
• Monitors student progress and connects students to academic and career opportunities.
• Presents at events, conferences, and webinars to students, teachers, and stakeholders.

 Evaluation, Data & Reporting

• Designs and facilitates pre- and post-program surveys, educator feedback processes, and student impact assessments in collaboration with the Strategic Impact team.
• Supports development of research activities including surveys, interviews, and focus groups in collaboration with the Strategic Impact team.
• Facilitates Talking Circles with students, families, facilitators, and Elders to gather community-based feedback in collaboration with the Strategic Impact team.
• Assists in development of reports and evaluation of impact for assigned projects, including impact and compliance reporting aligned with grant requirements in collaboration with the Strategic Impact team.
• Coordinates with OHSU NNACoE to track student connections to pre-health enrichment programs.

Grant Management & Budgeting

• Handles program administration, including outreach and recruitment of participants, processing purchase orders and check requests, managing program budgets, processing accounting paperwork for contractors and program participants, processing credit card purchasing, and reimbursements.
• Tracks budgets to ensure that programs operate within financial parameters set forth in the approved budget and recommends subsequent budget changes where necessary.
• Effectively communicates annual goals and objectives to team members and stakeholders in a timely and clear fashion, and drafts associated communication documents.
• Supports donor stewardship, grant reporting, and program development.
• Supports organizational strategic planning and continuous improvement.
• Performs other duties as assigned to support the mission and goals of the organization.

Requirements

QUALIFICATIONS – PROFESSIONAL & EDUCATIONAL:

• Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
• Skilled and experienced in collaborating with students and professionals.
• Successful record of launching and managing innovative and complex grants, budgets, and programs, including evaluation and reporting.
• STEM curriculum development and/or classroom experience is preferred.
• Experience in research of best practices, survey and statistical analysis and identify trends in educational and career development. 
• Thorough understanding and sensitivity to Native American history and culture and an awareness of the role and importance of Native STEM education. 

CORE COMPETENCIES 

Accountability

• Manages projects end-to-end by creating workplans and ensuring on-time and quality completion
• Tracks progress against key milestones
• Flags key risks to supervisor and recommends next steps
• Regularly informs others of progress to overcome roadblocks

Critical Thinking   

• Distills key insights from analysis
• Helps team to plan, structure and conduct analysis
• Draws upon data, best practices, or specific job expertise to make timely decisions
• Translates AISES’s strategy into individual work
• Considers cross-team implications of work and decisions

Problem Solving

• Designs and implements new or improved processes that promote efficiency
• Anticipates problems and translates ideas into proposed solutions
• Evaluates options and makes recommendations to the team for solutions
• Prioritizes work within evolving team context

Written, Verbal, & Visual Communication

• Delivers clear and compelling messages in written, verbal and/or visual formats
  Creates materials that communicate messages clearly and effectively to advance the work
  Adapts structure and content of communication to needs of audiences
  Listens actively and asks probing questions with curiosity to deepen understanding
  Facilitates small team meetings
  Participates actively in team discussions, contributing ideas to advance AISES

Adaptability and Innovation

• Demonstrates flexibility in responding to changes in priorities
• Adjusts approach based on changing context to achieve results
• Demonstrates comfort with ambiguity
• Perseveres in response to challenges

 Collaboration

• Builds collaborative relationships with internal and external stakeholders at all levels
• Identifies barriers to working within and across teams
• Identifies new opportunities for collaboration, with manager’s support
• Contributes productively as a member of diverse teams across AISES

 Partnership and Service Orientation

• Contributes help, knowledge and expertise within teams
• Proactively keeps key stakeholders updated on work to facilitate progress
• Reaches out to others to understand and prioritize their needs

 Emotional Intelligence

• Builds trusting, respectful professional relationships
• Works respectfully across lines of difference
• Considers the experience and needs of others
• Takes responsibility for impact of actions and behaviors on others
• Implements self-care after stressful situations, knowing when to step away and step back in

 Continuous Growth and Feedback

• Takes initiatives to develop self and peers
• Proactively seeks out and acts on feedback
• Seeks to continuously improve individual and others’ work
• Constructively delivers feedback to peers and manager
• Identifies own development & learning opportunities

 Functional Knowledge and Skills

• Demonstrates significant understanding of processes and technical skills of function
• Effectively uses functional tools/systems to collaborate with others
• Demonstrates expertise within scope of job
• Acts as a subject-matter expert within team
• Begins to seek external knowledge of best practices in function

 Organizational & Field Knowledge

• Articulates why AISES exists and its specific solutions
• Seeks to deepen understanding of Indigenous culture and values
• Actively works to strengthen cultural sensitivity

Work Environment and Conditions:

• Typical office environment with extended periods of computer use.
• Occasional evening or weekend work and travel for events, outreach, or meetings may be required.
  Helps team to plan, structure and conduct analysis
  Draws upon data, best practices, or specic job expertise to make timely decisions
• Translates AISES’s strategy into individual work
• Considers cross-team implications of work and decisions

Interested candidates must send cover letter, resume and three professional references via email to [email protected]. 

NO PHONE CALLS

Position is open until filled.