Description

Duties and Responsibilities:

Financial Analysis responsibilities:

        Prepare monthly financial reports and investment summary for the Board Finance Committee, ensuring accuracy and understanding the variances and trends to budget for current and prior years;

        Analyze trends and key financial metrics to support program decision-making and organizational strategy;

        Develop and maintain reports and dashboards to communicate financial performance to stakeholders;

        Develop and maintain the cash flow forecast, driving the bi-weekly cross-organization meeting to determine future cash positions; 

        Develop and drive monthly forecast reviews with each internal organization.  Monitor budget variances and trends and provide actionable insights to department heads;

        Partner with programs managers and department heads to provide financial insights and training to enhance understanding of financial data;

        Ensure compliance with non-profit accounting standards, donor restrictions and reporting requirements;

        Assist in preparation of materials for audits and compliance reviews/audits.

Grant Revenue Support responsibilities:

        Responsible for creating grant invoices from the revenue recognition files; 

        Create and maintain grant tracking spreadsheets for federal grants;

        Prepare and submit requests to draw down federal grant reimbursements and process federal grant drawdowns on various payment platforms. Compile and submit supporting documentation for drawdowns if required by funding agency and/or to the auditors;

        Provide automation for grant tracking spreadsheets, ensuring accuracy and timeliness of grant reporting;

        Create/maintain schedule of Federal Grant drawdowns and reconcile periodically with federal grant payment systems;

        Maintain list of scholarship revenue and expenditures and reconcile monthly to the general ledger.

Bookkeeping and Audit Support responsibilities:

        Prepare monthly journal entries to recognize revenue and record Indirect Cost and Recovery;

        Responsible for creating positive pay file for UMB bank for weekly accounts payable check run and sending copy to accounts payable accountant;

        Maintain monthly net asset schedule, analyzing the restricted and unrestricted position;   

        Prepare and update the endowment tracking workbook across all endowments.  Reconcile endowment balance to investment balance and ensure adherence to investment policy;

        Assist in the preparation of schedules requested by external auditors for the annual audit.

Payroll cross-checks responsibilities include:

        Review approved time sheets keyed into MIP for processing before payroll is processed;

        Complete cross check process after each payroll is processed, verifying program and department coding;

Identify and notify the HR department if there any required after-the-fact payroll adjustments to be made.

Requirements

QUALIFICATIONS – PROFESSIONAL & EDUCATIONAL:

        Baccalaureate degree from an accredited institution in accounting or related field.

        Five years of experience in financial accounting in a nonprofit environment.

        Five years of experience in federal grant management in a nonprofit or institutional entity; and experience in foundation and/or corporate grants management preferred. 

        Expertise in Microsoft Office Products with expertise in Excel.

        Preferred experience in MIP accounting software.

        An equivalent combination of education and/or experience.

Qualifications – Skills, Knowledge & Abilities

        Must have excellent verbal and written communication and customer service skills for internal and external interactions; correspondence with AISES staff, external vendors, and representatives of educational, tribal, corporate, and government organizations.

        Ability to make considerable judgment requiring a high level of responsibility and discretion

        Ability to handle sensitive, confidential information in accordance with applicable regulations and protocol.

        Knowledge of fund accounting principles and practices with experience in all facets of the accounting process.

        Knowledge of rules, regulations and procedures governing information file management and access issues.

        Must possess initiative, problem solving capabilities, and be results-oriented.

        Dependable and able to focus on details, prioritize and meet project schedules and deadlines.

        Must be willing and eager to work in a highly collaborative team environment.

        Must be detail orientated, resourceful, and well organized.

        Understanding and sensitivity to Native American history and culture and an awareness of the role and importance of Native STEM education helpful.

        Ability to use computers and software packages, including word processing, databases, and spreadsheets.

Mandatory requirements:

        Candidates are required to pass a criminal background check.

        Must be able to lift 35 pounds.

        Must be available to attend annual staff retreat. May include sponsored out-of-town travel and extended working hours.

Interested candidates must send cover letter, Resume and three professional references via email to employment@aises.org. Please, no phone calls.

 Position is open until filled. If your application moves forward AISES will be in touch to schedule an interview.  To view this job announcement on the AISES website, go to: http://www.aises.org/careers