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AISES
Boulder, Colorado, United States (hybrid)
30+ days ago
Preferred
AISES
Boulder, Colorado, United States (hybrid)
30+ days ago
Preferred
AISES
Boulder, Colorado, United States (remote)
30+ days ago
Pacific Science Center
Seattle, Washington, United States (on-site)
2 days ago
Dana-Farber Cancer Institute
Brookline, Massachusetts, United States (remote)
2 days ago
ICN2
Bellaterra, Other, Spain (hybrid)
3 days ago
California Academy of Sciences
San Francisco, California, United States (hybrid)
5 days ago
Center for Science in the Public Interest
DC Or Remote, United States (remote)
5 days ago
Dana-Farber Cancer Institute
Brookline, Massachusetts, United States (remote)
5 days ago
California Academy of Sciences
San Francisco, California, United States (hybrid)
10 days ago
Climate and Wildfire Institute
California, United States (remote)
11 days ago
Saint John's Program for Real Change
Sacramento, California, United States (on-site)
11 days ago
River Network
Colorado, United States (remote)
12 days ago
The 19th News
Texas, United States (remote)
12 days ago
National Fish and Wildlife Foundation
Washington, Dist. Columbia, United States (hybrid)
14 days ago
Helen Ross McNabb Center
Knoxville, Tennessee, United States (on-site)
19 days ago
Helen Ross McNabb Center
Knoxville, Tennessee, United States (on-site)
19 days ago
Helen Ross McNabb Center
Knoxville, Tennessee, United States (on-site)
19 days ago
California Charter Schools Association (CCSA)
California, United States (remote)
23 days ago
Society for Science
Washington, Dist. Columbia, United States (hybrid)
30+ days ago
McWane Science Center
Birmingham, Alabama (on-site)
30+ days ago
McWane Science Center
Birmingham, Alabama (on-site)
30+ days ago
McWane Science Center
Birmingham, Alabama (on-site)
30+ days ago
1 - 23 Results of 23
AISES
Boulder, Colorado, United States
(hybrid)
Spotlight Preferred
30+ days ago
Job Type
Full-Time
Job Duration
Indefinite
Salary
$79,000.00 - $112,000.00
Industry
Non-Profit / Charity
Min Experience
5-7 Years
Min Education
BA/BS/Undergraduate
Required Travel
25-50%
Salary - Type
Yearly Salary
Job Function
Executive/Management

Description

POSITION SUMMARY

The Special Assistant to the President (Special Assistant) provides high level support to the President of AISES. The Special Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President. The Special Assistant also serves as the President’s liaison to the Board of Directors, the Council of Elders, and the Executive Leadership team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects at the direction of the President.

The Special Assistant must be creative, outgoing, and enjoy collaborating with people within a fast-paced and multi-faceted entrepreneurial environment that is results driven. The ideal individual will have the ability to exercise excellent judgment in a variety of situations, with strong written and verbal communication abilities, high-level administrative and organizational skills, and the ability to manage multiple priorities daily.

The Special Assistant must have the ability to collaborate with the President’s Executive Assistant and other Executive Assistants to ensure effective and frequent communication.  Additionally, independent work on a variety of projects, from conception to completion, work under pressure to manage a multitude of activities, and confidential matters with complete and total discretion.

The Special Assistant’s main duties include, but are not limited to, scheduling, organizing, and managing meetings and small events; making travel arrangements and creating travel detailed itineraries; managing the President’s schedule, and serving as the President’s proxy in meetings, convenings, and events, when the President is not able to attend; and developing and administering special projects at the direction of the President.

The position requires someone who is highly professional, has a proactive mindset, and takes accountability.. The Special Assistant must be willing and able to take initiative with little direction or oversight, meet stringent deadlines, communicate effectively, and be willing to perform a wide variety of tasks ranging from basic administrative requests to representing the President in key meetings, convenings, and events. 

The position requires extensive travel within the US and Canada, and often includes weekend travel.

This is an excellent opportunity for someone who is interested in pursuing a career as a nonprofit leader.

RESPONSIBILITIES

·       Work closely with the President’s Executive Assistant to organize the President’s calendar. Plans, coordinates, and ensures the President’s schedule is followed and respected, creating win-win situations for direct access to the President’s time.

·       Work closely with the President’s Executive Assistant and the President to ensure the President is informed of upcoming commitments and responsibilities and follow-up appropriately.

·       Manage the President’s participation in internal and external meetings, appointments, and events, including conducting pre-engagement research, compiling briefs, and providing other necessary information for the President to be prepared for engagements.

·       Assist in preparing and managing presentations delivered by the President.

·       In collaboration with the Senior Vice President, draft and facilitate internal communication authored by the President (e.g., distributes information and schedules presentations).

·       Compose and prepare correspondence that may at times be confidential. Communicate directly, and on behalf of the President with Board members, donors, members, advisory councils, and partners (corporate, foundation, tribal, governmental, nonprofit).

·       Research, prioritize, and follow-up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.

·       Work with the President’s Executive Assistant to provide a bridge for frequent and clear communication between the President and internal departments; demonstrating leadership to maintain credibility, trust, and support with executive leadership and senior management staff.

·       Successfully complete other projects and deliverables with a hands-on approach, including drafting correspondence, and other tasks that facilitate the President's ability to effectively lead the organization.

·       Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

·       Communicate with and maintain discretion and confidentiality in relationships with all Board members.

·       Accept and screen phone calls directed to the President and direct to appropriate internal staff or coordinate communication with President.

·       Assist in reviewing, prioritizing, and responding to email correspondence as directed to the President.

·       Participate in virtual and in-person meetings on behalf of the President by taking comprehensive notes and providing detailed follow up requirements to President and other relevant staff.

·       At times solely represent the President and AISES in meetings and at events in a positive manner promoting the AISES mission.

·       Provide leadership to and build internal and external relationships crucial to the success of the organization and manage a variety of special projects for the President.

·       Participate as an adjunct member of the Executive Leadership and Senior Management Teams including scheduling and attending all meetings.

·       Work closely with the Executive Assistant and Colorado Office Manager on travel arrangements for the AISES Board of Directors and Council of Elders.

·       Serve as primary support for the AISES Council of Elders.

·       Ensure that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general.

·       Follow up on contacts made by the President and support the cultivation of ongoing relationships.

·       Other tasks and projects as requested by the President.



Requirements

REQUIREMENTS

·       Bachelor's degree required, master’s degree preferred, and/or five to 10 years of relevant experience; preferably supporting C-Level executives in a nonprofit organization.

·       Must be proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media platforms.

·       Experience in using Microsoft Teams and Asana helpful.

·       Expert level written and verbal communication skills.

·       Familiarity with online calendars and cloud systems.

·       Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

·       Strong communication skills (via phone, email, and in-person)

·       Very strong interpersonal skills and the ability to build relationships with executive leadership, stakeholders, including staff, Board members, external partners, and donors.

·       Demonstrated proactive approaches to problem-solving with strong decision-making capability.

·       Emotional maturity and the ability to handle sensitive and confidential information with the utmost discretion.

·       Highly resourceful team-player, with the ability to also be effective independently.

·       Proven ability to be adaptable to various competing demands and demonstrate the highest level of service and response.

·       Demonstrated ability to achieve high performance goals and meet deadlines in an extremely fast-paced environment.

·       Forward-looking thinker, who actively seeks opportunities and proposes solutions.

·       Experience and interest in internal and external communications, partnership development, and fundraising.

·       Experience using office equipment, including printers and fax machines.

·       Excellent organizational skills with an ability to think proactively and prioritize work.

·       Exemplary planning and time management skills

Reporting Relationship: 
The Special Assistant reports to the President. This position does not supervise other staff and works closely with the Senior Vice President, Executive Assistant, Executive Assistant and Colorado Office Manager.

To apply, email a cover letter, resume, and three references to employment@aises.org with the subject "Executive Assistant to President". No phone calls. This is a full-time position with generous benefits. Position open until filled.

Job ID: 73181522
Educational Services
Boulder , Colorado , United States

The mission of the American Indian Science and Engineering Society (AISES) is to substantially increase the representation of Indigenous peoples of North America and Pacific Islands in science, technology, engineering, and math (STEM) studies and careers. Founded in 1977, growing the AISES membership above our current 5,600 individual members is key to achieving our mission. AISES supports 220 affiliated pre-college schools, 197 chartered college and university chapters, 3 tribal chapters, and 18 professional chapters in the...

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